Executive Assistant to the Partners - Maternity cover 12-month contract - London, UK

Gillespies is a leading landscape design and masterplanning practice with an outstanding reputation for delivering responsibly designed, transformative and award-winning spaces that add real value to people's lives. We work with forward-thinking clients on pioneering projects that push the boundaries in creativity, innovation and sustainability. We have offices throughout the UK and an exciting national and international portfolio of projects. The pandemic has strengthened the importance of delivering well-designed healthy spaces that are inclusive for all.

The role:

Location: Clerkenwell, London, UK
Contract: Temporary 12-month Maternity Cover, Full time (37.5 hrs per week)
Reports to: Regional Partner, London

Purpose of the role

To provide dedicated assistance to the Partners and Management Teams (South)

Main responsibilities

Executive Assistant to the Partners

  • Managing diaries & arranging meetings
  • Contract management for signature
  • All travel arrangements (local and overseas) – Booking flights, accommodation, airport transfers, car hire & currency
  • Producing travel itineraries
  • Arranging visas for overseas travel
  • Completing Monthly Credit Card Statements & Personal Expenses
  • Agenda and minutes for Executive Management Meetings

Assistance to South Management Teams & Travel Arrangements

  • All travel arrangements (local and overseas) – Booking flights, accommodation, airport transfers, car hire & currency
  • Arranging visas for overseas travel
  • General administration assistance/support including contracts, researching trip costs for bids
  • Agenda & Minutes for Local Management Meetings

This job description reflects the present requirements of the post. As duties and responsibilities change and develop the job description will be reviewed and be subject to amendment in consultation with the post holder.

We Offer:

  • A competitive salary with a range of benefits
  • A ‘flexi-hours’ scheme to allow for a healthy work-life balance.
  • 2 days a week working from home for full-time staff or 1 day a week for part-time staff.

To Apply:

All candidates must be available to start immediately or within no longer than a month.

If you think you are a suitable match for this role, please email your CV to south.recruitment@gillespies.co.uk

References will be required after interview.

Gillespies is an equal opportunities employer. We regret that we can only respond to successful applications.

No agencies, please.